Front Office Administrator

We are seeking to recruit a full-time Front Office Administrator to join our growing firm and manage our front desk duties. We would like to engage a smart and polite individual to be the first point of contact for our esteemed clients, professional team and welcome visitors.

An Overview of What You'll Be Doing:

  • Greeting and welcoming our clients, visitors and suppliers with a positive and helpful approach when they come to the office.
  • Directing our clients and visitors to the appropriate person and office.
  • Answering, screening, and transferring incoming phone calls as necessary.
  • Responsible to maintain a well-organized and welcoming reception area.
  • Preparing the boardroom for meetings and ensuring it is well-kept at all times.
  • Managing and ordering office, kitchen and cleaning supplies and keeping a stock inventory.
  • Collecting company post, receiving and sorting deliveries.
  • Keeping updated records of office expenses and costs.
  • Performing administrative duties and supporting our audit and accounting departments.
  • Any other duties that might arise from time to time such as as assisting with team-building and company events and onboarding of new employees.

What We Are Looking for in You:

  • A smart and neat appearance combined with a professional and polite attitude.
  • Already residing in Malta.
  • Previous experience would be preferred, ideally possessing a minimum of 1-2 years in a similar role. Preference will be given for work experience within the same industry.
  • A minimum of an O’level education with passes in at least English and Maths. Applicants holding an Ordinary or Advanced level in Accounts and/or a Secretarial and Office Administration qualification will be given preference. 
  • Excellent written and verbal communication skills in English, and ideally also in German. Preference will be given to candidates with sound knowledge in both languages.
  • Professional phone skills and formidable customer service.
  • Proficiency in Microsoft Office applications, mostly Word, Excel, and Outlook. An ECDL certification or an equivalent proof of computer literacy is advantageous.
  • Exceptional organization and time management skills.
  • Punctuality and the ability to multi-task and prioritise tasks under minimal supervision.

What We Offer:

  • A brand-new, centrally located office.
  • A multi-cultural environment.
  • Training and career advancement opportunities.
  • Team-building and company events throughout the year.
  • The opportunity to enhance your professional development and skills.
  • A competitive remuneration package that is commensurate with your experience and qualifications.
  • Fully paid mobile phone connection.

Your personal data will be processed by Borg Galea & Associates for its recruitment purposes and the employee’s relationship with the firm in case of employment.

Borg Galea & Associates is committed to a policy of equal opportunity in all aspects of employment and will take care to void any form of discrimination in its recruitment process.

To learn more about the vacancy, contact:

Picture of Caroline Bonanno

Caroline Bonanno

HR
hr@borggalea.com

Application Form - Front Office Administrator

Borg Galea is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures

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