Front Office Administrator
Are you a dynamic, organized, and detail-oriented professional with a passion for creating exceptional first impressions? Join our vibrant team as a full-time Front Office Administrator, where you will be the heart of our company’s operations, greeting clients with a warm welcome, managing administrative tasks with precision, and ensuring the seamless flow of our daily activities. In this pivotal role, you’ll not only be the face of our organization but also the backbone of our office environment, making each day both exciting and rewarding.
An Overview of What You'll Be Doing:
- Greeting and welcoming our clients, visitors and suppliers with a positive and helpful approach when they come to the office.
- Directing our clients and visitors to the appropriate person and office.
- Answering, screening, and transferring incoming phone calls as necessary.
- Responsible to maintain a well-organized and welcoming reception area.
- Preparing the boardroom for meetings and ensuring it is well-kept at all times.
- Managing and ordering office, kitchen and cleaning supplies and keeping a stock inventory.
- Collecting company post, organising courier pickups and deliveries, receiving and sorting shopping deliveries.
- Keeping updated records of office expenses and costs.
- Performing administrative duties to support our audit, accounting and compliance departments, such as the preparation of documents like Engagement letters, Form F’s, Release letters, Clearance letters, Extension letters and so on.
- Handling the submission of online MBR reports.
- Any other duties that might arise from time to time such as assisting with team building and company events and onboarding of new employees.
What We Are Looking for in You:
- A smart and neat appearance combined with a professional and polite attitude.
- Already residing in Malta.
- Previous experience would be preferred, ideally possessing a minimum of 1-2 years in a similar role. Preference will be given for work experience within the same industry.
- A minimum of an O’level education with passes in at least English and Maths. Applicants holding an Ordinary or Advanced level in Accounts and/or a Secretarial and Office Administration qualification will be given preference.
- Excellent written and verbal communication skills in English, and ideally also in German.
- Professional phone skills and formidable customer service.
- Proficiency in Microsoft Office applications, mostly Word, Excel and Outlook. An ECDL certification or an equivalent proof of computer literacy is advantageous.
- Exceptional organisational and time management skills.
- Punctuality and the ability to multi-task and prioritise tasks under minimal supervision.Â
What We Offer:
- A brand-new, centrally located office with indoor parking.
- A competitive remuneration package that is commensurate with your experience and qualifications.
- Performance Bonuses
- Training and career advancement opportunities.
- Team-building and company events throughout the year.
- Fully paid mobile phone connection.
- ‘Refer a friend’ bonus scheme.
Interested?
If the above sounds like you, then let us know about you! We encourage you to apply by writing a motivational email and attaching a recent and well-detailed CV to hr@borggalea.com
Your personal data will be processed by Borg Galea & Associates for its recruitment purposes and the employee’s relationship with the firm in case of employment.
To learn more about the vacancy, contact:
Caroline Bonanno
HR
hr@borggalea.com
Application Form - Front Office Administrator
Borg Galea is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures
